Secured Records Management Solutions (hereafter referred to as “SRMS”) is committed to the appropriate protection and use of personal data that has been collected through WorkPadi.

In this Privacy Policy, we will explain what Personal Data we collect from you, how we use and share that data, how we keep your Personal Data safe, and how long your data will be held. We will also explain how we process your data, the legal rights under which we do so, and help you understand your Personal Data rights. The purpose of this policy is to:

• Inform users clearly and concisely what personally identifiable information (PII) is collected through WorkPadi, how it is used, and how it is protected.
• Clarify the legal rights under which data is collected and processed, and provide enlightenment on user personal data rights.
• To comply and show fealty to the Nigeria Data Protection Act (NDPA), as well as global Data Privacy Acts. 
• Support SRMS`s mission to be the foremost provider of end-to-end document management and secured software solutions in Africa.

This privacy policy applies to the users of WorkPadi.

• This policy is designed to complement other policies, forms, and procedures within SRMS that pertain to her services, software, and products, and must be utilized in conjunction with the same.
• This Policy in no way replaces or nullifies the Nigeria Data Protection Act (NDPA), rather this Policy is created to supplement the NDPA following the mission and vision of SRMS. The NDPA shall take priority if compliance with this Policy will result in a violation. The content of this Policy shall also be observed in the absence of the NDPA.
• If compliance with this Policy results in a violation of the NDPA, or if Acts that deviate from this policy are required under Nigerian law, it must be reported to the Data Protection Officer (DPO) for Data Privacy law monitoring. The DPO can be contacted at dpo@securedrecords.com
• In a case of collision between the NDPA and this Policy, the Data Protection Officer will work with the responsible personnel to find a practical solution that fulfills the purpose of this Policy.
• Words such as “We” “Our” and “Us” refer to SRMS, while “You” refers to the data subject.
• This Policy will be revised as stated in the Document Review and Approval section as well as on a need basis to reflect changes in the business environment and/or operations of SRMS.

Personal Data is any information that we can use to identify you. That can be anything such as your name, home address, phone number, email address, IP address, or any other data that can be used to identify you.

We collect the information you provide directly to us when you fill out a contact form, communicate with us via third-party platforms, or otherwise communicate with us. The types of personal data we may collect include your name, email address, and phone number.

Periodically, this Privacy Policy will be updated. We will notify you of these updates by revising the “Last Updated” date at the top of this page, and providing a notice by adding a statement to our homepage.

Updates made to this Privacy Policy will be effective immediately upon posting on this page. Also note that we reserve the right to update this policy at any time and for any reason.

WorkPadi is a powerful Human Resource Management Solution (HRMS) designed to help businesses streamline their HR processes and improve efficiency. With a range of customizable modules, WorkPadi provides a comprehensive solution for managing all HR tasks in one place.

Features of WorkPadi include Leave Management Module, Approval Workflow, Payroll Module, Employee Management Module, Document Management Module, Employee Onboarding and Offboarding, Task Management, Accurate HR Reports and Analytics.

In many cases, when you visit the WorkPadi portal, we collect some information. The information collected allows us to customize your online experience, know our customers, prevent identity theft, ensure least user privileges, and ultimately identify business owners. They include:

This includes information about device and network, including hardware models, operating system versions, mobile networks, IP addresses, unique device identification systems, browser type, and application version. We also collect information on how you access our services, information about what you do on our website, and how you utilize our services, examples include access times, view periods, link clicks, viewed pages, and specific pages visited before requesting our services.

Cookies are small data files stored in your browser. They help us analyze how you interact with our site, after which we can make changes that improve site performance and provide a better experience for you.

We also work with third-party analytical providers using cookies and other technologies to collect information about your usage, including your IP address, web browser, data on the mobile network, pages viewed, time spent on pages, and clicked links.

Our website may include features for sharing over social media applications from other third parties such as Facebook, LinkedIn, and Twitter. These social media applications can collect and use information gotten from your use of our website. SRMS and others may use this information to analyze and track data, amongst other things, to determine the popularity of certain content, to provide content that is relevant to your interest in our services, and to better understand your online activities.

If you wish to prevent cookies as you navigate our website, you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Please note that some portions of our sites may not work properly if you elect to refuse cookies.

This includes information you provide during registration, such as creating your profile, interacting with your account, or participating in any interactive feature of our service.

Information we may collect directly from you include email addresses, business name, registration number, contact number, country, state province, contact address, and billing address.

This information may also be considered as sensitive information that can identify you as an individual or entity, also known as personal identifiable information (PII).

We use the information that we gather to provide, maintain, and improve our services. This includes circumstances where it is necessary to fulfill services requested by or for you or where you have expressly given us your consent.

The information may be used for the following:

• Provide, maintain, and improve our services.
• Distribute user-generated content to our blog.
• Grant you access to use our services.
• Inform you of new blog content, technical notices, support messages, and updates to our services.
• Complete transactions and accurately update your wallet with the purchased number of WorkPadi tokens.
• Provide customer service and support.
• Prevent unauthorized access to our services, and prevent abuse of privilege.
• For other purposes which you’ll be informed on through updates made to this Privacy Policy.

We will not sell or provide your information to anyone else or use it for purposes other than our services unless you are notified by email or required to do so by law. If we are to share personal or confidential information with other partners or third parties, we shall only do so with your explicit consent or if we are required to do so by law.

Also note that this Privacy Policy does not apply to your use of third-party applications or services, and we are not responsible for how those third parties use or disclose your information.

We advise that you read the Privacy Policies of any third-parties before linking or using their services with WorkPadi.

We would maintain your information as long as it takes to supply the services you need. However, it may be maintained for a longer period, if need be, for legal and regulatory obligations.

Kindly note that we do not require any financial information to fund user wallets. Payments are done through gateways or bank transfers only.

To protect personal information against unauthorized loss, misuse, alteration, or destruction, we have adequate security policies and practices in place and enforced. However, we must reiterate that safety cannot be guaranteed in the face of severe threats, despite our best efforts.

As far as we can, your personal information will only be accessed if you need to be aware of it. Persons with access to the data are required to keep the information confidential.

To assist us in safeguarding your information, you must keep your password confidential, and under no circumstance, verbally or in writing, disclose it to another person.

Please, reach out to us immediately if you feel your password has been compromised. Also, remember to always log out and close your browser after you finish your session.

Usually, we only collect personal information necessary to meet your requirements. If further data is required at the point of collection, you will be duly notified. The NDPA enables us to process data on a certain lawful basis and we are legally bound to inform you of the reasons.

Consequently, we rely on the following lawful basis for processing to adequately and securely process your personal information:

When processing your data is necessary to fulfill our contractual obligations.

When we are required to process your data to comply with a legal obligation. For example, keeping tax records, providing information to a government body or law enforcement authority, and so on.

We may request that you provide certain personal information to receive further information or be granted access to our services.

Also, we will remove your information if you unsubscribe from our services or communication channels. However, further information might be required before processing your request.

Kindly note that if you make a request to us to delete your information, that information will no longer be accessible in the application, but reference might be made to it in case of legal actions.

There are certain rights for persons concerning the processing of their data under the Nigeria Data Protection Act (NDPA). These rights are as follows:

You are entitled to be provided with clear and concise information on what’s done with your data. This is covered through our Privacy Policy.

Without undue delay, you have the right to rectify every incorrect personal information. Failure to complement incorrect information is also expected.

You can request that your data be erased permanently (under certain circumstances). You shall be informed of the outcome of the request no later than one month after the application is made.

You can demand that your data should not be processed again. In this case, we can store it, but not use it.

Suppose the personal data in question is disclosed to a third party, we shall inform them, provided it does not become impossible or involves a disproportionate effort to do so, of the restriction on the processing of your data.

You can obtain and reuse your data for reasons best known to you on other organization platforms. You may also request that your information be directly provided to another organization on your behalf.

You have the right to stop your data from being used for direct marketing purposes.

Rights are not absolute. The lawful basis for which personal data is collected affects the number of rights available to the Data Subject.

If you have any questions, comments, or concerns regarding this Privacy Policy, please contact us at dpo@securedrecords.com and +234 802 292 3270.